Overview
General Agent: Century Insurance Agency Ltd.
Century Insurance Agency Limited – General Agent of NAGICO is seeking an exceptionally organized, proactive and discreet Executive Assistant to provide high-level administrative and executive support to our Managing Director.
Key Responsibilities includes but is not limited to:
- Proactively manage and coordinate the Managing Director’s calendar, appointments, meetings, and commitments, ensuring priorities are effectively managed.
- Ensure the Managing Director is adequately prepared for meetings by coordinating relevant briefing materials and information.
- Serve as a professional point of contact between the Executive Office and internal and external stakeholders.
- Manage incoming calls, correspondence and email communications, ensuring matters are appropriately addressed or directed.
- Coordinate the Managing Director’s travel arrangements, itineraries and accommodations.
- Prepare correspondence, reports, presentations, agendas, meeting papers and other documents to a high professional standard.
- Coordinate Senior Management Team meetings, including scheduling, preparing agendas and meeting materials, recording minutes and following up on action items.
- Coordinate Board of Directors meetings, including meeting arrangements, agendas, board papers, reports, minutes and follow-up actions.
- Assist the Managing Director with Board communications, including organizational updates, training and induction activities.
- Maintain accurate, secure and accessible electronic and physical filing and records-management systems.
- Maintain a high level of discretion and confidentiality when handling sensitive information.
- Undertake other administrative duties and responsibilities as required to support the effective operation of the Executive Office and the organization.
What We’re Looking For
We are seeking a professional who is:
- Highly organized, detail-oriented, and dependable.
- Proactive and able to anticipate needs rather than simply respond to requests.
- An excellent communicator with strong written and verbal communication skills.
- Comfortable working with senior executives and stakeholders.
- Able to manage multiple priorities and deadlines in a fast-paced environment.
- Discreet and trustworthy, with a strong understanding of confidentiality.
- A confident problem-solver who uses initiative and sound judgment.
- Proficient in Microsoft Office, including Word, Excel and PowerPoint.
- Experienced in calendar management, meeting coordination and travel arrangements.
Qualifications & Experience
Required:
- High school diploma or equivalent.
- 3–5 years of relevant experience in an executive assistant, administrative, or office-based role.
- Demonstrated ability to manage confidential information and work with discretion.
- Strong organizational, time-management, interpersonal and communication skills.
Preferred:
- Bachelor’s degree in Business Administration or a related field.
- Knowledge of the business environment.
Please send resumé to Human Resources Officer, P.O. Box 3448, Road Town, Tortola, VG1110, British Virgin Islands or hr@cialbvi.com. Only suitable applications will be acknowledged.